Before formal project kickoff, the project schedule submitted with the quotation typically needs review and some updating.  It should be expanded to include the 9 items below.

• Kickoff  Review   It is essential to have a meeting with all affected departments to insure that the requirements of the job are understood and that their departments can support the schedule.

• Client Review   It is essential to have a sit-down meeting with the customer and review all scope and schedule matters in detail.  This should be done as early as possible in the job

• Schedule    The following scheduling and milestones dates should be memorialized for each project.
• Notice to proceed date
• Client review date
• Contract agreement date
• Early submittal items, submittal and return dates
• Erection drawing, submittal & return dates
• Design Calculations submittal & return dates
• Shop drawing completion schedule
• Complete bill of materials
• Production schedule by product type, by piecemark
• Shipping and erection schedule by area, by piecemark
• Completion date by area

•  Computerized Schedule  Project schedule can be maintained on computer scheduling software.  Most projects do not require this complexity and thus the computerized schedule typically falls behind.

• Weekly Review  Most producers have a number of projects going in stages that range from kickoff to closeout.  It is essential that the significant milestones, above, be reviewed collectively weekly.

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